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Note the program is now discontinued but will gladly provide you with a license to see if it works for you (program would be provided "as-is" - it will either work for you or it won't). The above is not a merge but at least you'll end up with only one contact record per email address.Īlternatively, you are more then welcome to try the ContactGenie Duplicates Remover which has "merge functionality". #3 - Import the CSV file into the new contact folder using the Outlook import wizard and set the option to "replace duplicate with items imported"
#2 - From within Outlook, create a new contact folder Given that, one way to accomplish that would be Once you have some rules defined and depending on what those rules are, would submit that using Microsoft Access would be a far superior choice to get to where you want to be. Comes down to how accurate you want the final result to be. If you can't define the rules you want something to follow, there's no way a "bulk process" can be successfully completed. I could go on but I hope you get what I'm trying to convey. One thing dealing with fields that are blank but what about when all records contain values? One the issue of defining a duplicate is resolved, the next issue is "which record" contains the most accurate data. The other key question is "what actually constitutes a "duplicate" contact? Is it jsut the email address or email address/firstname/lastname or account# (if it exists) or email address/company name/last name etc etc (you get the idea). Which is the most accurate in each case - the first or second record? Take another two records and reverse which of the records have populated and un-populated.
This is not an answer that you want to hear but based on your description, there is no foolproof way to accomplish what you want to do for one very important reason, which that you need at least one rule (or set of rules) to follow as to how things "should be merged", Without that, how would an automated process determine what data to choose.įor instance, you mentioned that in one case you could have two identical email addresses but the fields in the second field are blank and populated in the first record.
I need to figure out how to do this consolidation in bul